Biomedical

Biomedical Research Grants

POLICIES:

Biomedical Research Grant Policies 2014

Policy on Indirect Costs of Research

The Art of Grantsmanship: (Helpful pointers on preparing funding applications.)

APPLICATION FORMS:

Biomedical Research Grant Application 2014

CV Module 2014

Biomedical Research Grant Summary of Progress (due January 10, 2014 @ 5:00 pm EST)

SAMPLE of PDF for CD Submission

Application for Stem Cell Oversight Committtee Review

Peer Review Applicant Consent Form for Use and Disclosure of Personal Information Provided

Funding Overlap Declaration

Biomedical Research Grants provide financial support to medical researchers to assist in defraying the operating costs of research, which may include the purchase of materials, supplies and equipment and the payment of laboratory assistants.

Grants are available for one, two or three years, commencing July 1, for up to $50,000 per year. The research must be carried out in Canada.

2014 COMPETITION DEADLINE:  OCTOBER 15, 2013

 

Please ensure that you are using the current Kidney Foundation of Canada Biomedical Research Grant forms as no other form will be accepted for this competition.

ANNOUNCEMENTS FOR 2014

The Biomedical Research Grants Policies 2014 Competition, supersede all previous Kidney Foundation of Canada Biomedical Research Grants Policies. Applicants should always refer to the latest version. The Kidney Foundation of Canada may, without notice, alter the programs or terms of a grant. Any major changes will be announced immediately on the KFOC website at www.kidney.ca. The Kidney Foundation of Canada reserves the right to interpret these guidelines and policies. Applicants should contact the Director, National Research Programs, or the Coordinator, Research Grants and Awards as required.

Important Information for the 2014 Biomedical Research Grants Competition

 

Incomplete / unacceptable Applications
In order to maintain the principle of fairness to all applicants, policies must be adhered to in the preparation of Biomedical Research Grant application. Non adherence to the Policies and Checklist will lead to rejection (without appeal) of the application. Requiring adherence to the policies have the advantage of being unambiguous for applicants, easily enforceable by staff and/or review panels, and fair and equitable for all applicants.

New Investigators
Though applicants at all stages of their research career are eligible for funding, The Kidney Foundation wishes to give priority to new investigators in the field of kidney research.  This is defined by the fact that at the time of application, the Nominated Principal Applicant has held his/her first faculty position for no more than 36 months. In such cases, the application should be accompanied by a letter from the Departmental Chair indicating the nature of the university appointment, the facilities being provided and the research potential of the candidate as well as a letter from the most recent research supervisor describing the candidate's training and research potential.

Nominated Principal Applicant, within 36 months of their first faculty appointment, can apply for a three year Biomedical Research Grant. To be awarded a three-year grant, the grant needs to be scored in the excellent to outstanding category.  A maximum of three (3) three-year grants for new investigators will be awarded each year. Investigators are only entitled to be awarded a three-year grant once.

Value of Grant
The grant application may not exceed the amount of $ 50,000 CAN per year.

The maximal budget allowed for two and three year research grants may not exceed $ 100,000 and $ 150,000 respectively. Applications meeting this criterion, but requesting an early release of year 2 or year 3 funds will be considered for funding only after specific permission is obtained from The Kidney Foundation. Such permission is granted only when fully justified by the project. Under no circumstances can any awardees receive more than the maximal allowable budget for any sequential two or three-year period.

A Nominated Principal Applicant, Principal Applicant or Co-Applicant may not hold more than one (1) Biomedical Research Grant per year from The Kidney Foundation as an award.

Summary of Progress Reports
The Summary of Progress reports are due January 10, 2014 @ 5:00 pm EST.

Progress Reports are mandatory for renewal applicants.

Note: the last Summary of Progress report received by January 10 will be submitted to the committee. The report is to be forwarded at research@kidney.ca.

Stem Cell Research
Research involving human pluripotent stem cells must adhere to the Guidelines for Human Pluripotent Stem Cell Research, if applicable submit “Application for Stem Cell Oversight Committee Review” Form. The institution must notify the KFOC as to the results of the review by the CIHR’s Stem Cell Oversight committee.

Use and Disclosure of Personal Information provided to the KFOC for Peer Review
All Nominated Principal Applicants have to submit an “Applicant Consent Fornm for Use and Disclosure of Personal Information provided to KFOC for Peer Review” form.

Funding Overlap
All Nominated Principal Applicants, Principal Applicants and Co-Applicants need to submit the “Funding Overlap Declaration” for all Funds Requested and Held if there is scientific and/or budgetary overlap with the KFOC 2014 Biomedical Research Grant Application.

Research Involving Clinical Trials
Applicants whose proposed research consists of a clinical trial must follow the 2nd edition of Tri-Council Policy Statement: Ethical Conduct for Research Involving Humans (TCPS 2). See in particular the guidance provided in Chapter 11: Clinical Trials. The KFOC has in addition, specific requirements not included in the TCPS2 for KFOC-funded trials (both clinical and non-clinical), which are listed in this policy.

 

 

2014 BIOMEDICAL RESEARCH GRANT POLICIES

1.  GENERAL INFORMATION
1.1   KFOC Vision and Mission Statement
1.2   Application Submission Deadline
1.3   Incomplete / Unacceptable Applications
1.4   Closing of Award
1.5   Temporary Absence
1.6   Non-Employee Status
1.7   Privacy Information
1.8   Public Information
1.9   Ethical Requirements
1.10 Research Involving Clinical Trials
1.11 Indirect Costs
1.12 Assessment of Applications
1.13 Publications
1.14 Notification of Award
1.15 Administration of Funds
1.16 Transfer of Award
2.   RESEARCH INTEGRITY POLICY
3.   BIOMEDICAL RESEARCH GRANT INFORMATION
3.1   Description
3.2   Applicant Categories
3.3   New Investigators
3.4   Value of Grant
3.5   Scientific, Methodological or Budgetary Overlap: Current Funding and Pending or Contemplated Grant Submissions
3.7   Duration and Tenure
4.   NEW AND RENEWAL APPLICATIONS
4.1   CD Submission of Application
5.   CONTACT INFORMATION

 

 

1. GENERAL INFORMATION
1.1 KFOC Vision and Mission Statement
Vision:
Kidney health, and improved lives for all people affected by kidney disease.

Mission:
The Kidney Foundation of Canada is the national volunteer organization committed to reducing the burden of kidney disease through:

  • Funding and stimulating innovative research;
  • Providing education and support;
  • Promoting access to high quality healthcare; and
  • Increasing public awareness and commitment to advancing kidney health and organ donation.

1.2 Application Submission Deadline
The mandatory deadline date for full application for both new and renewal applications is October 15.

If the deadline falls during a weekend or on holiday, the deadline will be the next working day.

Deadline date indicates the latest acceptable date for courier-stamped application.

Applications COURIER-STAMPED AFTER THE DEADLINE will be considered late.

The Kidney Foundation of Canada reserves the right to decline late applications.

1.3 Incomplete / Unacceptable Applications
All applicants are strongly advised to carefully read and follow the instructions and requirements outlined in the Biomedical Research Grants Policiess and the Biomedical Research Grants Checklist page of the application form.
 
In order to maintain the principle of fairness to all applicants, policies must be adhered to in the preparation of Biomedical Research Grant applications. Non adherence to the Policies and Checklist will lead to rejection (without appeal) of the application. Requiring adherence to the policies has the advantage of being unambiguous for applicants, easily enforceable by staff and/or review panels, and fair and equitable for all applicants.

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1.4 Closing of Award
When research supported by an award is complete, or if for any reason the research cannot be continued, the award will be closed. Any remaining funds are frozen, and cannot be reallocated to other uses. The institution will prepare the final accounting and return outstanding funds to the KFOC.

1.5 Temporary Absence
Recipients wishing to take a temporary leave, e.g. parental leave, sabbatical, must inform The Kidney Foundation. If they wish funding to continue, details on how the research will continue in their absence must be supplied. The Kidney Foundation reserves the right to discontinue funding in such instances. Transfer of the grant from one person to another in the same institution is not permitted unless written authorization is received from the Foundation.

1.6 Non-Employee Status
The granting of an award is deemed to establish neither an employer-employee nor a partnership between the grantor and grantee.

1.7 Privacy Information
Providing your date of birth, language and gender on the application form or CV form is optional. However, this information will ensure accurate identification of applicants and will assist the KFOC with statistical analysis. This information will NOT be transmitted to any entity external to the KFOC.

1.8 Public Information
Successful applicants need to be aware that the title of their research project and the lay summary will be used without notification and put into the public domain, e.g. web and news releases. Applicants are cautioned not to disclose information that could endanger a proprietary position in these sections.

1.9 Ethical Requirements
By signing and submitting applications to The Kidney Foundation of Canada, applicants undertake the responsibility to ensure any experimentation will be acceptable to the institution on ethical grounds and comply with the Tri-Council Policy Statements: Ethical Conduct for Research Involving Humans.

In the case of laboratory animal experimentation, the guiding principles enunciated by the Canadian Council on Animal Care will be adhered to and that the proposed research will not be undertaken until it has been accepted as meeting the requirements regarding biological and chemical hazards as outlined in the
Public health Agency of Canada Laboratory Biosafety Guidelines.

In addition, any research involving human pluripotent stem cells must adhere to the
Guidelines for Human Pluripotent Stem Cell Research. The institution must notify the KFOC as to the results of the review by the CIHR’s Stem Cell Oversight committee.

1.10    Research Involving Clinical Trials
Applicants whose proposed research consists of a clinical trial must follow the 2nd edition of Tri-Council Policy Statement: Ethical Conduct for Research Involving Humans (TCPS 2). See in particular the guidance provided in Chapter 11: Clinical Trials. The KFOC has in addition, specific requirements not included in the TCPS2 for KFOC-funded trials (both clinical and non-clinical. These specify that grant recipients must:
a.    prospectively register their trial in a registry acceptable to the World Health Organization (WHO) or the International Committee of Medical Journal Editors (ICMJE). This includes providing the WHO Trial Registration Data Set;
b.    update the trial registry with any changes in the trial protocol and decisions taken to end a trial early;
c.    disclose serious adverse events at the end of the trial in subsequent publications and to the registry;
d.    deposit aggregate data in an unbiased, publicly accessible database (e.g. the registry); and
e.    if conducting a KFOC-funded randomized control trial (RCT), submit a report in the Consolidated Standards of Reporting Trials (CONSORT) format within 12 months of the end of the trial.

 1.11 Indirect Costs
The Kidney Foundation of Canada supports only the direct costs of research. The definition of indirect costs of research for the purposes of this policy is costs that cannot be directly associated with a particular research program or operating grant, including but not limited to costs associated with the operation and maintenance of facilities (from laboratories to libraries); the management of the research process (from grant management to commercialization); and regulation and safety compliance (including human ethics, animal care and environmental assessment).

1.12 Assessment of Applications
Applications are reviewed by the Biomedical Scientific Committee, a standing committee of the Research Council of the Foundation. The Biomedical Scientific Committee is composed of a Chair, an Assistant Chair and 15 to 20 voting members. Each committee member has demonstrated scientific expertise in kidney disease or related area. Appointment of the committee members takes into consideration the required expertise, regional distribution, gender and language to ensure a fair and balanced peer review process. Members are appointed for three years, renewable for one additional year. Additional members may be added to the committee depending on the number of applications received and the expertise required.

The Committee Chair reserves the right to allocate an application to a different committee that has the appropriate expertise.

All applications are first reviewed by the Chair and the Assistant Chair for relevance to the vision and mission of The Kidney Foundation of Canada. All relevant applications are reviewed by two committee members and, whenever deemed appropriate by one or two external reviewers when additional expertise is required. Each reviewer (internal or external) conducts a thorough written review and evaluates the application on the following criteria:

  • Relevance to the Vision and Mission of The Kidney Foundation of Canada,
  • Applicant’s expertise with respect to the proposed research, the synergy of the research team,
  • Merit of the proposal, including originality, clarity and feasibility of the research hypotheses, transparency and appropriateness of methodologies, statistical rigour, and achievability, and
  • Appropriateness and justification of the budget.

 

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Each application for a grant is first assessed from the standpoint of its scientific merit by one or more referees from Canada or abroad, and then is thoroughly reviewed by The Kidney Foundation’s Biomedical Scientific Committee. Final approval is given by the Foundation's National Board of Directors upon recommendation of the Biomedical Scientific Committee.

The proposals will be assessed on the following: hypothesis, background information and literature review, design and methodology, analysis, and relevance to The Kidney Foundation of Canada’s Vision and Mission.

Reviewers’ comments will be made available to all applicants. The Foundation reserves the right to withhold any part of the reviewers' comments. Appeals of decisions taken on the basis of any such reviews will not be entertained.

1.13 Publications
Research grant recipients must acknowledge the support of The Kidney Foundation of Canada in all scientific communications and press releases related to their award. To facilitate the implementation of the KFOC’s program for knowledge transfer and exchange, we request that the KFOC be notified in advance of the publication date of any major publications arising from research funded by the KFOC.

It is important that The Kidney Foundation receive information on the outcomes of the research funding program. To this purpose awardees will be asked to submit an End of Grant Report, and a Final Report two (2) years after funding has ended (the forms will be sent to successful applicants) as well as electronic copies of each publication derived from the funded research and citing the support of The Kidney Foundation as these become available as well as press releases related to the award. This information is used not only to evaluate the effectiveness of our research programs, but also as an important tool for the peer review process. Thus, publications and reports from previous funding may be provided to evaluate past performance of applicants returning to the Foundation for new research support. Applicants may also use this opportunity to submit a small report (not to exceed four pages) at the completion of the project, describing the significance of the resultant publications, the progress and accomplishments achieved that have yet to be published, and/or any problems and impedances that limit the progress on the project. In this regard, it is in the interest of applicants receiving Kidney Foundation funding to comply with this request.

1.14 Notification of Award
Successful applicants will be notified by an official letter before May 31, setting forth the amount and duration. A copy of this letter will be forwarded to the Dean or the institutional administrative officer, and comptroller named on the application.
The Kidney Foundation expects that all those who receive support will willingly accept invitations to discuss their research with lay members of the Foundation.

Unsuccessful applicants will be notified by an official letter. It should be recognized that the Foundation has a limited amount of funds and, although applications may have merit, there may not be sufficient funds to award all such applications.

1.15 Administration of Funds
Payment of Funds
Funds for all grants are to be administered through the business officer of the university or institution concerned, whose name and address must be submitted by all applicants.

The Foundation will make equal quarterly instalments during the months of July, October, January and April of the granting year, payable in trust to the designated financial officer of the sponsoring institution.

Disbursement of Grant Funds

Payments of accounts for the purposes set forth in the grant are made by the business officer of the institution or university concerned upon authorization from the grantee.

The total disbursements must not exceed the award. Any expenditure in excess of the award will not be assured by the Foundation nor reimbursed by it to the university or institution concerned.

Expenditures are only to be made for the purposes set forth in the terms of the grant, and any alternative use of funds requires written approval by The Kidney Foundation of Canada.

Carryover of Grant Funds
The funding year of all grants is July 1 to June 30 for each year of the funding period. Up to 10% of the last year of funding may be carried over for up to 6 months after the end date of the grant. Carryover of other grant funds is not ordinarily permitted and any unspent balance of funds must be returned to the Foundation by October 15 following conclusion of the grant.

Under special circumstances and upon written request to the Foundation, authorization for an extension of time to utilize the unexpended funds in continuation of research may be allowed provided the request is received prior to the termination date of the grant. To request an extension the grantee should send a letter to the Foundation indicating the extension period (max. 12 months), a justification of how the funds will be used in this period as well as an interim expense report signed by the applicant and the financial officer reflecting the estimated amount of unexpended funds.

In such a case, the Foundation must be provided with a final financial and scientific report no later than 60 days after the end of the granted extension.

Provision of Kidney Foundation funds to institutions is dependent upon timely and complete financial reporting from the financial administrators of the institutions at the termination of each fiscal year.

Grantees will submit an itemized account of expenditures no later than September 15 following conclusion of the grant period. The statement must be signed by the grantee and the business officer of the institution concerned.

Should the Foundation so require the grantee shall render whenever called upon, an itemized account of expenditures supported by an approved statement of accounts from the university or research institution that administers the grant.

1.16 Transfer of Award
A Grantee may seek to transfer the grant to another Institution by forwarding a new, completed copy of page 1 and 2 of the Research Module, duly countersigned by the appropriate authorities at the new Institution and the principal applicant(s) on the grant, as well as all the appropriate approvals e.g. Care of Experimental Animals, Biohazards and Ethics Approval from the new institution. Note that Co-Applicants are not required to sign page 2 of the Research Module. The grant recipient must also submit a revised cover page (page 1) of the CV with the address of the new institution. The Grantee should include a letter stating the project title, an estimate of the remaining grant funds available at the current Institution and the effective date of the transfer. Arrangements will then be made to transfer a portion of the unexpended balance of the grant. The remainder of the unexpended balance will be transferred upon receipt of a final statement of expenditures from the business office of the Institution to which the grant was originally made.

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2. RESEARCH INTEGRITY POLICY
Institutions receiving funds must have appropriate policies in place for investigating allegations of misconduct as outlined in  “A Tri-Council Policy Statement: Integrity in Research and Scholarship” as published by the Canadian Institutes of Health Research (CIHR). Any questions concerning scientific integrity or scholarly conduct that arise during the course of the evaluation of an application will be referred back to the parent institution for that body to proceed with an enquiry. The Foundation is to be informed of the outcome of such investigations.

As a condition of funding, all KFOC grant and award recipients agree to comply with the Principles and Responsibilities set out in that policy.

3. BIOMEDICAL RESEARCH GRANT INFORMATION
3.1 Description
The Kidney Foundation of Canada has established a national goal of encouraging and supporting research that may further the current knowledge pertaining to the kidney or improve health in areas relevant to the Vision and Mission of the Foundation.

The Foundation wishes to point out that it is seeking grant applications that are relevant to its Vision and Mission. The Foundation reserves the right to make a decision on the relevance of a given project to basic and clinical kidney disease. Applications deemed irrelevant will not be funded regardless of the excellence of the science.

All awards become tenable July 1 following announcements of the competition results.

The intent of the KFOC is to fund the best kidney research conducted at Canadian universities or other recognized Canadian academic institutions. The KFOC will, therefore, allow as many qualified researchers in Canada as possible to compete for its grants and will accept applications from Principal Applicants (see definition below, under Participant Categories) from various communities and sectors.

The Kidney Foundation of Canada recognizes the importance of prospective clinical studies, including randomized controlled trials, which are particularly helpful to establish the effectiveness of therapies and models of care for people with kidney disease. Given the difficulty conducting and requirement for sizable budgets for the randomized controlled trials designed to realistically determine the clinical effectiveness of therapies, the Kidney Foundation of Canada acknowledges the importance of pilot randomized controlled trials. As such, the Kidney Foundation of Canada will consider funding for pilot trials, just as they would non-pilot studies, based on the importance of the underlying clinical questions, methodological quality of the trials, and potential that they will lead to full trials that will be competitive for funding at other agencies.

3.2 Applicant Categories
The KFOC defines a Nominated Principal Applicant as an individual who:
•    will be responsible for the direction of the proposed activities; and
•    will assume the administrative and financial responsibility for the grant or award; and
•    will receive all related correspondence from The KFOC.
•    Is an independent researcher

The KFOC defines a Principal Applicant as an individual who shares responsibility for the direction of the proposed activities.
A (Nominated) Principal Applicant as a Canadian citizen or a permanent resident (e.g. a person who has been granted admission to Canada as an immigrant) who is an independent researcher. Exception: Applicants with the necessary educational qualifications who are neither Canadian citizens nor permanent residents may be (Nominated) Principal Applicants if they are employed or can provide evidence that they will be employed (at the time the grant begins,) by a Canadian Institution in a position that permits them to engage in independent research activities for the duration of the grant. Note that an independent researcher is someone who is autonomous regarding their research activities (e.g. not a trainee, not a post-doctoral fellow, not a research assistant, and not under the supervision of another person, who is directing the research).

Both the Nominated Principal Applicant and Principal Applicant hold an appointment, usually an employment relationship, with an eligible institution. This appointment:

  • Is the major research appointment of the (Nominated) Principal Applicant;
  • Allows the (Nominated) Principal Applicant to pursue the proposed research project, to supervise trainees, and to publish the results of the research; and
  • Obliges the (Nominated) Principal Applicant to conform to institutional regulations concerning the conduct of research, the supervision of research trainees and the employment of staff paid from the KFOC grant.

Researchers who do not qualify as (Nominated) Principal Applicant at the time of application, but who expect to be so qualified by the start of the funding period, July 1 of the year following the competition deadline, may apply. They must provide a letter, signed by the responsible official of the Institution to administer the funds, stating the Institution’s commitment to confer eligible status. If the application is successful, funds will be released to the Institution only after the researcher’s status is confirmed.

(Nominated) Principal Applicants may not receive a salary, a stipend or an honorarium from a KFOC research grant.

A Co-Applicant may be an independent researcher, a research associate, a trainee or a foreign researcher.

The KFOC defines a research associate as a researcher who has completed formal training in research in a discipline relevant to health research and is employed by an Institution. Although research associates may contribute substantially to the intellectual content of the research, they continue to work under the supervision of a Principal Applicant, i.e. they are not independent researchers. A research associate may also contribute to, but is not ultimately responsible for, the supervision of staff, including other research associates and trainees, at the discretion of the Principal Applicant.

The KFOC defines a trainee as an individual in the process of learning how to conduct research or enhancing their research skills. Training must include actual involvement in research, rather than being limited to courses in research methods. A trainee being paid from a grant would normally fall into one of the following categories:

  • Undergraduate student enrolled in a course of study at an academic institution;
  • Graduate student enrolled in a postgraduate course of study at an academic institution. In the case of research (e.g. to complete their thesis);
  • Postdoctoral fellows (post-PhD) with some form of relationship with a research institution;
  • Post-health professional degree fellow (e.g. nursing, physiotherapy, medicine, dentistry) with some form of relationship with a research institution. These fellows need not be pursuing a graduate degree.

Trainees work under the supervision of a Principal Applicant or another Co-Applicant and are not themselves independent researchers. There are no restrictions on trainees with regard to nationality or country of residence provided that they meet the requirements of Citizenship and Immigration Canada.

Research associates and trainees may receive a salary, stipend or honorarium from KFOC research grants on which they are Co-applicant. In cases where it is proposed to pay Co-applicants who are research associates or trainees from the KFOC grant, the Budget Module of the application must provide full details of the other proposed salary sources (if applicable) for the named Co-applicant and the time commitment to the project.

Co-applicants who are not research associates or trainees may not receive a salary, stipend or honorarium from KFOC grants on which they are Co-applicant.

The KFOC defines a Collaborator as an individual whose role in the proposed research is to provide a special service (such as access to equipment, provision of special reagents, training in specialized technique, statistical analyses, access to patient population, etc.) but who is not involved in the overall intellectual direction of the research. Collaborators need not be included as signatories on the application module, and may be added to the research team during the course of the research, as requirements for additional services may emerge. However, all those appointed as Collaborator in the application must provide a letter, addressed to the Nominated Principal Applicant, indicating the agreement to provide the service as described in the application.

At the discretion of the Nominated Principal Applicant, Principal Applicants and Co-applicants who have an appointment at an eligible Canadian institution to administer KFOC funds in trust may receive KFOC funds from the “institution paid” to support the direct costs of their research activities relating to the work described in the application.

All individuals whose signatures appear on the signature page of the Research Module as Nominated Principal Applicant or Co-applicants assume responsibilities for the legal and ethical conduct of the research, for the integrity of the research activities and reported data, and for communicating the results of the research recognizing the contributions of the other applicants.

3.3 New Investigators

Though applicants at all stages of their research career are eligible for funding, The Kidney Foundation wishes to give priority to new investigators in the field of kidney research.  This is defined by the fact, that at the time of application, the Nominated Principal Applicant, has held his/her first faculty position for no more than 36 months. In such cases, the application should be accompanied by a letter from the Departmental Chair indicating the nature of the university appointment, the facilities being provided and the research potential of the candidate as well as a letter from the most recent research supervisor describing the candidate's training and research potential.

Nominated Principal Applicant, i.e. within 36 months of their first faculty appointment, can apply for a three year Biomedical Research Grant. To be awarded a three-year grant, the grant needs to be scored in the excellent to outstanding category.  A maximum of three (3) three-year grants for new investigators will be awarded each year. Investigators are only entitled to be awarded a three-year grant once.

New investigators are encouraged to have their applications reviewed by a colleague who has received funding from a granting agency such as The Kidney Foundation.

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3.4 Value of Grant
The grant application may not exceed the amount of $ 50,000 CAN per year.

The maximal budget allowed for two and three year research grants may not exceed $ 100,000 and $ 150,000 respectively. Applications meeting this criterion, but requesting an early release of year 2 or year 3 funds will be considered for funding only after specific permission is obtained from the Foundation. Such permission is granted only when fully justified by the project. Under no circumstances can any awardees receive more than the maximal allowable budget for any sequential two or three-year period.

These funds are allocated to assist in defraying the cost of research. This includes the purchase and maintenance of experimental animals, materials, supplies and equipment, and the payment of laboratory assistants. Salaries should conform to those of the institution in which the research is carried out and may include the employer's share of staff benefits for which such personnel may be eligible. Personnel employed under grants are employees of the institution concerned, not The Kidney Foundation.

Grant applications for equipment only will not be considered. Equipment requested as part of the grant application will be considered provided the total amount for equipment does not exceed $10,000 CAN. In such cases, a full and adequate justification for required equipment must be provided. All apparatus, materials or supplies purchased by the grantee for use with any research funded by The Kidney Foundation becomes the property of the institution concerned.

Graduate student or postdoctoral (non-MD) support may be requested as part of the grant. In such cases, CVs for the graduate students or postdoctoral trainees should be included along with academic transcripts and a letter attesting to the degree program into which the graduate students have been accepted. The Foundation reserves the right to fund the grant with or without support to the graduate students.

Research grants do not provide for salary support of the Nominated Principal Applicant, Principal Applicants and/or Co-Applicants and are not intended to cover the entire cost of the research for which they are provided, since space and certain basic facilities are prerequisites to an application for a grant.

A Nominated Principal Applicant, Principal Applicant or Co-Applicant may not hold more than one (1) Biomedical Research Grant per year from The Kidney Foundation as an award.

3.5 Scientific, Methodological or Budgetary Overlap: Current Funding and Pending or Contemplated Grant Submissions
The Kidney Foundation wishes to encourage new and independent research projects directly related to all aspects of kidney function (e.g. physiology, biochemistry, etc.) and diseases of the kidney and urinary tract. Therefore, to avoid any question of duplicate funding (which will automatically disqualify an application), applicants seeking or already receiving monies from other agencies should clearly and unambiguously indicate the uniqueness to the Foundation of their proposal with respect to both the science and the budget by submitting the “Funding Overlap Declaration”. Complete documentation of all budgetary details submitted to other granting agencies (including equipment, program, private and institutional funding) must accompany submission to The Kidney Foundation. Failure to disclose such information will disqualify the application from being considered by the Biomedical Scientific Committee.

Applicants who already hold funding from the KFOC or another agency, or whom are submitting a renewal proposal to the KFOC must describe whether there is any scientific, methodological, or budgetary overlap with the current application. A percentage for the degree of overlap must be provided on the application, where requested, under each of the categories.

3.6  Duration and Tenure
One, two or three-year grants are available from the Foundation. The Kidney Foundation reserves the right to determine a shorter duration of award regardless of the initial request.

One-Year Grant
Funding for a one-year grant will run from July 1 to June 30 of the following year. If the grant is a continuation of work previously funded by the Foundation or by another agency, the applicant should provide a progress report on the work accomplished in the preceding grant period.

Two-Year Grant
Funding for a two-year grant will become effective July 1 and run to June 30 of the second consecutive year. The Kidney Foundation will consider further renewals providing that a progress report is submitted and that the reasons justifying the need for renewal are explained. All renewal applications will be submitted for review and assessment on a competitive basis with all other grant applications.

Three-Year Grant
Funding for a three-year grant will become effective July 1 and run to June 30 of the third consecutive year.  Three-year grants can only be applied for by new investigators, i.e. within 36 months of their first faculty appointment. To be funded as a three-year grant the grant needs to be scored in the excellent to outstanding category by the Biomedical Scientific Committee.  A maximum of three (3) three-year grants for new investigators will be awarded each year. An applicant is only entitled to be awarded a three year grant once.

To be eligible to apply for a three-year grant the Nominated Principal Applicant must submit a letter from their most recent research supervisor describing the applicant’s training and research potential as well as a letter from the head of their division/department indicating the nature of the university appointment, the facilities provided and the research potential of the applicant.

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4. NEW AND RENEWAL APPLICATIONS
Applications must be submitted on the prescribed current forms, which are available at The Kidney Foundation of Canada Web site www.kidney.ca and the Foundation’s National Office. The application and all addenda must be forwarded in one (1) original hard copy and one (1) PDF copy on CD to the Foundation. Applications and all addenda (see Application Checklist for details) must be courier marked no later than October 15.

Applications courier-marked later than October 15 will not be reviewed.

  • Font sizes must not be smaller than 12 point. 'Times New Roman' or 'Times' 12 point must be used. No other font will be permitted. The use of condensed font and/or condensed character spacing is prohibited and will be returned to the applicant.
  • Single-spaced with no condensed spacing. A minimum margin of 2 cm (3/4 inch) around the page is mandatory.
  • Use only letter size (21.25 X 27.5 cm / 8.5” X 11”) white paper for all attachments. Presentation in columns is acceptable.
  • If numerous abbreviations are used, please provide an explanatory table. It is preferable to avoid abbreviations.
  • The Biomedical Scientific Committee requires strong evidence of the applicant's prior experience and research related to the current application.
  • Both new and renewal applications must be submitted by October 15.
  • The Summary of Progress reports are due January 10, 2014 @ 5:00 pm EST. Note: the last Summary of Progress report received by January 10 will be submitted to the committee. The report is to be forwarded at research@kidney.ca.
  • Extenuating circumstances (e.g. pregnancy, parental leave, sabbatical) should be discussed in relation to the progress of the project.
  • The research proposal should stand alone (i.e., it should contain all the information required to support your research plan and should contain a complete description of your project). For the purpose of peer review, the research proposal should not depend on information such as appendices that are not included in the page limit of the research proposal.
  • The protocol for clinical trials should be included in the Research proposal application. Details of case report forms, trial governance can be submitted as appendices.
  • Legends should be succinct and should not contain detailed information pertaining to methods.
  • Appendices may include references, tables, charts, figures, photographs, questionnaires and consent forms.
  • Grant applications must include letters of intent to participate from collaborators who have a role in the research project. Additional documentation may be requested from the applicant when deemed necessary.
  • Up to five (5) papers, relevant to the application, may be included as appendices. For articles submitted but not yet printed, letters of acknowledgment of receipt or acceptance from the publishers must be attached.
  • Any manuscript, paper, etc. included with an application, but not yet published must be accompanied by documentation from the journal verifying whether it has been submitted, accepted for publication or is in press. Letters indicating confirmation of acceptance for publication of a paper must be received by January 15.

Applicants are strongly encouraged to review the printed document to ensure proper formatting.

4.1 CD Submission of Application
The applicant must submit 1 PDF copy of the full application on a CD (including one (1) original hard copy). The PDF file name should be in the following format: Last name First name KFOC-BRG2014 (e.g. Smith John KFOC-BRG2014). The label on the CD should contain the following information:
     Name:
     Program Type: BRG 2014
     Short title:
     Date:

The PDF should be organized in the same order as the paper application. Attachments should be inserted within the application where appropriate.

In addition, the applicant is required to place bookmarks in the PDF for the following sections:
      Lay Summary
      Summary of Research Proposal
      Response to Previous Reviews
      Research Proposal
      Budget
      CV Nominated Principal Applicant Last Name (e.g. CV Hill)
      CV Principal Applicant Last name (e.g. CV Smith)
      CV Co-applicant Last name (e.g. CV Jones)
      Articles

Please refer to the sample PDF for your reference on the KFOC website.


5. CONTACT INFORMATION

 For information regarding research programs, please contact:
Wim Wolfs M.Sc., MBA
Director, National Research Program
Telephone: (514) 369–4806, ext. 225
Fax: (514) 369–2472
E-mail:
wim.wolfs@kidney.ca

For further information on application submissions, please contact:
Christine Marquis
Coordinator, Research Grants and Awards
Telephone: (514) 369–4806, ext. 232
Fax: (514) 369–2472
E-mail:
chris.marquis@kidney.ca


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